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Managing Multiple Email Accounts on Your Android Device

Like it or not, email is an everyday part of life for an attorney. You have to be able to deal efficiently with the email problem, and not let its stringy fingers suffocate you. For me, I prefer to manage my email using Gmail or through Google Apps for my business. I love that Google offers very affordable pricing for a very robust platform. I also love that the Gmail platform integrates so well with my Android devices.

I’ve found that the easiest way to integrate my email, especially for the non-Google-hosted accounts like my email for this site, is to import my mail from the other account. Gmail makes this easy with its simple settings (Settings > Send mail as: > Add another email address you own). Once set up, mail will flow into Gmail for management. This feature is great because you can send a response as your “true” identity, or quickly select the alias. I also like that Gmail will group messages together so that I can follow strings of conversations, rather than scrolling through multiple emails to find a series of messages. This is great for managing listserves and forum conversations.

Sidenote, I have three separate Gmail accounts, one personal, one business, and one for the Solosez listserve, though I could easily merge all three into one. I prefer the separate for my own sense of “security” and separation.

Once you properly set your email accounts, managing Gmail with an Android device is simple, since Android is inherently connected to Google.

On Android, I connect or link my Google (Gmail) accounts to my tablet or smartphone. By default, messages get pushed to your Android device, and synced using IMAP protocols. Therefore, the messages on your mobile device are the same messages in your Gmail account.

I prefer the native Gmail app (free) for managing mail. I link my three Gmail accounts to my Android phone and tablet. However, I only set notifications up for two: personal and business. I turn off notifications for the other account (because of the amount of emails generates – perhaps 100-plus, per day) since it’s not an “urgent” account, and prefer to check emails once or twice per day. Alternatively, I could link only the two accounts I wish to have on my device, and check the third account through my preferred web browser (free). Gmail on mobile is still pretty sweet, and functions much like the desktop app:

Some users may prefer K-9 Mail, which offers some more robust email handling. While it’s a fairly simple process to set up K-9 Mail, there can be some snags. Be sure you have all of your information before beginning. K-9 also improves on some of the features that the Gmail app lacks, such as the ability to select multiple messages at once. Though I’m not bothered by the missing feature, admittedly, it’s nice when you need to quickly delete 100 messages.

Finally, don’t forget to set up some email filters to buffer which messages go where. For more ideas on using filters, check out this post, or this one, or here.

Gmail makes Android a powerful email management too. I love how easy it is to manage email on my Android smartphone or tablet. When you’re ready, you may want to “upgrade” your Android email experience with Gmail Tap:

8 Responses to Managing Multiple Email Accounts on Your Android Device

  1. [...] users can do now: We’ve had the “insert a photo” feature for awhile in the Gmail (and K-9) app. In fact, that’s been a feature so long, I can’t remember not having it. [...]

  2. [...] I prefer to manage my multiple addresses using one Google account, I could just as easily set up various accounts to synchronize. The process to synchronize Android [...]

  3. Kauaidudette says:

    I am thinking of buying the Galaxy 3s. Beyond handling multiple email accounts (all of mine are on Yahoo), my business account is on Microsoft Outlook Exchange. And I have 2 separate and distinct Outlook exchange accounts. Can the Galaxy 3s handle two separate exchange email accounts without integrating the emails and contact lists from two separate businesses?

    • Yep, though your Yahoo! accounts aren’t going to work as well as a Google Account would, unless you use the Yahoo! app. If you’re setting up an Exchange account, you’ll use the “Corporate” option.

      As for the contacts lists, all of the contacts you choose to sync will appear on your phone unless you “define” only those contacts you want to display.

  4. [...] single-handedly my most used app; well, if you don’t include Gmail, phone, or calendar apps. I prefer Dropbox over Google Drive (and here), because of my concerns [...]

  5. Louisiana says:

    How can I manage the mail on my phone. When I tried deleting the mail; it deleted it from my account totally.

  6. Jeffrey Taylor says:

    You’ll have to be more specific. What email client are you using? How would you a me to manage?

  7. AVNER says:

    We use a same cellphone for three diferent users (shifts).

    We need to have three separate exchange email accounts (for each user) with restricted access.

    Its possible?

    Thanks

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